There shall be an Alumni Banquet Executive Committee
comprised of three standing members and three members chosen each
year from the class of 25 years and the class of 50 years. The class
of 25 years provides a President and a Secretary/Treasurer. The class
of 50 years provides a Vice President. The committee is:
Time Frame |
Performed By |
Duty |
| by June 1 |
Coordinator |
Send a letter to
the school requesting the High School Dining Commons and the
LGI for the following year |
| by March 15 |
Coordinator |
Obtain notebook from storage
at Buckland Agency and call a committee meeting of the above
members to assure all are on task |
| first week in April |
Coordinator |
Call a second committee meeting to determine
text for the banquet program and suggestions for next year's
officers |
| second week in April |
Coordinator |
Submit announcements to
local papers and radio stations |
| second week in April |
Coordinator |
Request custodial, cafeteria, and technology
services from the school for the night of the banquet |
| by May 1 |
Class of 25 years |
Create and print program |
| by May 1 |
Coordinator |
Create and print invitation to graduating
class and submit to High School for inclusion with their mailings
to seniors. |
| before banquet |
Class of 25 years |
Obtain decorations for honored class tables & if needed, placemats
& napkins for all tables |
4 p.m.
Day of banquet |
Class of 25 years & Webmaster |
Meet with custodial and set up tables for dining and food and
for signing in. Also meet with tech coordinator to assure microphones
are available for the business meeting. |
| at banquet |
Class of 25 years |
Welcome to the banquet |
| at banquet |
Class of 50 years |
Invocation prior to meal |
| at banquet |
Class of 25 years |
Request donations and pass the baskets,
after eating and before retiring to the LGI |
| at meeting |
Class of 25 years or Class of 50 years |
Welcome the graduating class to the Alumni Association - this
is typically done by the parent or grandparent of someone from
the graduating class |
| at meeting |
Graduating class |
Response to the welcome |
| at meeting |
Class of 25 years |
Roll Call |
| at meeting |
Class of 50 years |
In memoriam |
| at meeting |
Class of 25 years |
Reading of the past banquet's secretary/treasurer's report
and request for approval |
| at meeting |
Class of 25 years |
Request for old business and new business |
| at meeting |
Class of 25 years |
Present names for following year's officers |
| at meeting |
Class of 25 years |
Brief (10 minutes) remarks |
| at meeting |
Class of 50 years |
Brief (10 minutes) remarks |
| at meeting |
Class of 25 years |
Present 50 year pins to 50 year attendees. This is done by
going to the floor level and asking the 50 year class to come
forward. |
| at meeting |
Class of 25 years |
Announce a 30 minute social time to continue reminicing |
| after meeting |
Class of 25 years |
Create Secretary/Treasure reports and
pass them, the banquet forms, and any monies collected above
and beyond banquet expenses on to the Coordinator who will
then make the deposit |
| after meeting |
Coordinator |
Contact Webmaster to pickup
banquet reports to add to the Web site |
| after meeting |
Webmaster |
Update Web site and return all reports to Coordinator |
| after meeting |
Coordinator |
Returns notebook to storage at Buckland Agency |
