Executive Summary

Using the Sap software for sales order possessing has proven to be a very convenient method for businesses in this day and age. In SAP, every client is designated a specific number and every function is easily found through the navigation tools. Sales order processing is a widely required procedure by most businesses today. By making this task extremely simple ERP software has saved many companies time and money.

In BUS 2700, we have taken time to learn the importance of such tools in the business world. In this particular assignment we navigated through SAP and processed a fictitious sales order for a business. While processing this information we saw how each individual step has a role in creating the final product and why each is of equal importance. In a sales inquiry there are many columns and values on the spread sheet all representing different pieces to the puzzle that ultimately create the final product. By making all of this information available in one program with just a click of the mouse, SAP and other ERP programs, have revolutionized the way we do business.

Introduction

As businesses predict their future outcomes, they must look forward to the growth and development of their companies. To become larger, these businesses must have the tools they need to succeed. If a company was a supplier to many other companies with several products; the orders, amount of products, and customer inquiries about the company are sure to increase. With so many future transactions to be expected, a forecasted data base is needed to track all of the incoming and outgoing information. SAP, an Enterprise Planning System (ERP) allows companies to be efficient with orders and tracking products in a simplistic manner.

Both the customer and producer benefit from the convenience of sales order processing. By being able to track orders and also provide better customer service by having easy access to all previous records, the producer meets needs and expectations with more efficiency. The Sales Ordering Process can also benefit consumers by ensuring accuracy and availability. Instead of having to conduct hand written orders and then computing them, they are able to enter it all in to the database. In doing this, all of their information is already right in front of them, therefore they are automatically able to see the total of their order along with the shipping status. Availability to process these requests over the internet allows consumers to place their orders on their own time. The SAP Sales Ordering Process simplifies the exchange of goods and products and will continue to improve as technology increases its abilities.

SAP Description

We were given a fictitious company, database and client to begin our sales ordering process. Once you have become familiar with the ERP software creating a sales order is a fairly simple task. SAP allows us to operate every function of our business under using one system. Creating a sales inquiry for our customer was the first step in this process. Once our bid was accepted we were able to create a sales order from our inquiry which will automatically enter the basic data for that company. We would then check stock and create delivery for those products. Every ordered processed is assigned a transaction number which allows our company and vendor track the sales order. Below I have included a copy of our completed sales order.

When comparing SAP with programs offered by Microsoft Office the major differences would be accessibility and convenience of using one program to operate daily business functions of a company. SAP was designed to make everyday business functions of a company more convenient by making it possible to use one program for the various business activities. Microsoft Office is used by a large portion of businesses today for various reasons, but it isn’t designed to be utilized for certain purposes as SAP. You won’t be able to use one particular program in Microsoft to creating a sales order, schedule delivery and track its process. Microsoft Office is classified as an end user application which is used mostly by individuals and small businesses.